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Wednesday, January 16, 2008

cue & aay temporary files

i'm trying to set up a filing system that will work for me. i am presently involved in a legal action, and the amount of paperwork is taking up every inch of my dining table and is a foot high. this-in addition to all my other business and usual interests! i am looking to set up portable files which can be destroyed after the legal matter is resolved.

– s, oakland, ca

if you decide to go it alone, i suggest that you scale the project way back. first, get yourself some post-it notes (the super sticky are my favorites). next, think up the categories that exist within your legal documents (some ideas: stuff from your side, stuff from their side, general info about the issue, stuff from both sides like depositions, etc.). label a post-it with each category and put each post-it on its own bankers box. next, just pick up a pile of papers, start going through it and toss each sheet into its correct box.

i'm not sure you should bother to file beyond that (it's hard to know without knowing more about the case) since you'll just be tossing most of this when the case is over. is it really worth your time? if you need to find something, you can go to its box and just scratch through one pile (instead of the whole mountain). if there isn't really enough to fill the boxes, you can use magazine holders (like these) and then repurpose them later for your "real" files. either way, you'll have your dining room table back!

there's such a thing as being over organized. my guess is that making general categories instead of making a whole filing system will help you avoid that horrible affliction.

what you need:
post it notes
a sharpie
bankers' boxes
magazine holders (optional)
several hours

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